Coaches - End of year coaches meetings

Coaches - Complete coaching clock hours or certification hours forms

Coaches - Coaches review changes for student athletic handbook

Fiscal - Pay bills

Fiscal - Confirm officials’ bills

League - Attend league meeting

Program - Update “social athletic code”

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Update website

Program - Set “end of year” board presentation

Program - Load next year’s schedules onto website and school calendar

Program - Schedule and send out agenda for athletic department meeting

Program - Confer with administration regarding enrollment plans for next year

Program - Schedule date for spring sports all-league meeting

Post-Season - State tournament preparations

Post-Season - Review qualifying and state tournament information bulletins for spring sports

Post-Season - Inform administration and coaches of post-season information

Post-Season - Inform student body of plans, procedures and rules regarding post-season play

Post-Season - Meet deadlines and responsibilities in regard to post-season participation

Post-Season - Prepare thank you letters for spring sports coaches’ spouses

Post-Season - Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation

Post-Season - Notify parents of physical date, site , cost, etc. for the coming year

Post-Season - Confirm fall sports scheduling

Post-Season - Confirm district playoff information, gate lists, supervisors, rosters

Post-Season - Schedule spring sports banquet(s)

Post-Season - Prepare for spring sports state tournaments

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year.

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team.

Program - Schedule physical dates with team physician for summer or call local clinics.

Program - Handle rainout and weekly schedule.

Program - Order flowers or gift for Administrative Day.

Program - Set dates for summer maintenance work in gym.

Program - Review basketball, wrestling, gymnastics scheduling for next year.

Program - Contact park department with requests for fields for next year.

Program - Review and set date for maintenance work on scoreboards over the summer.

Post-Season - Submit state tournament information online for potential state participants.

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer.

Post-Season - Finalize rosters, update scores and send picture for state tournament programs.

Post-Season - Review league standings for possible ties for playoffs to qualifying events.

Post-Season - Check for tournament dates and confirm motel reservations for state events.

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed Fiscal Pay bills

League - Attend league meeting

Pre-Season - Make sure spring sports eligibility lists are completed and on file

Pre-Season - Prepare schedules and handouts for parents’ night meeting

Pre-Season - Arrange for audio/video needs for parents’ night

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Prepare eligibility paperwork

Program - Schedule spring sport team pictures

Program - Prepare spring sport programs, pictures, rosters, schedules, articles

Program - Update website

Program - Schedule and send out agenda for athletic department meeting

Program - Confirm that individual practice rules have been met prior to first competition

Program - Hold any spring eligibility hearings if necessary

Program - Confirm all spring schedules with school calendar and review for conflicts

Post-Season - Complete winter sports inventory, storage of equipment; order equipment

Post-Season - Prepare thank you letters to winter sports coach spouses

Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments

A.D. REMINDERS FOR FEBRUARY

Coaches-Set all-league coaches meeting and spring pre-season league coaches meeting

League-Attend league meeting

Pre-Season-Review all spring schedules and send transportation requests to transportation department

Pre-Season-Finalize spring sports schedules

Pre-Season-Remind spring sports coaches of spring rules clinics dates

Pre-Season-Send spring sports schedules to officials

Pre-Season-Assign keys to spring sports coaches

Pre-Season-Prepare indoor gym schedule for spring sports in case of rain

Pre-Season-Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season-Prepare spring sports season arrangements

Pre-Season-Empty and reassign lockers for spring

Pre-Season-Prepare parent night invitation and letter

Pre-Season-Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program-Weekly administrative meeting

Program-Faculty meetings

Program-Send request for spring sports officials association with schedules

Program-Set winter sports banquet(s) and spring parents sports meeting

Program-Review spring sports contracts, send copies to administrators

Program-Send spring schedules to administrators for sports supervision scheduling

Program-Schedule and send out agenda for any athletic department meeting

Post-Season-Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

program printer.

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A.D. REMINDERS FOR JANUARY

Coaches - Update coaches standards file

Coaches - Schedule and sent out agenda for any athletic department meeting

Fiscal - Pay bills

League - Review league standings for possible ties, play-off format, procedures and sites

League - Attend league meeting

Program - Finalize team rosters

Program - Game day preparations for basketball, wrestling, gymnastics and swimming

Program - Take State pictures

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Check on purchases for concessions stands

Program - Update website

Program - Make local school board presentation on the National AD Conference (if attended) and thank you note to the board for allowing you to attend

Program - Finalize fall sports schedules for next year

Post-Season - Complete summary records for season’s wrestling participation; submit copy to qualifying tournament managers

Post-Season - Review winter post season reservations

Have something to add? Send your feedback to ezine@allamericanpublishing.com

A.D. REMINDERS FOR DECEMBER

Coaches - Distribute clinic brochures to coaches

Pre-Season - Prepare for winter events: announcers, timers, ticket sellers, event managers, security, gate cash managers, signage, police

Program - Confirm wrestling permit forms are signed by physician and keep on file

Program - Observe at winter sports contests and practices at all levels

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Update website

Program - Check concession stand responsibility, schedule and order process

Program - Make necessary preparations for Holiday competitions

Program - Obtain emergency numbers for Holiday break opponents in case of snow

Program - Obtain emergency numbers for weekend contests where bad weather can be an issue

Program - Review all winter schedules for conflict

Program - Confirm all transportation requests and review for conflicts

Program - Schedule and send agenda for any athletic department meetings

Program - Collect equipment requests for fall sports

Post-Season - Review all winter tournament room reservations

A.D. REMINDERS FOR NOVEMBER

• Coaches - Winter sports rules clinics

• Coaches - Winter sports eligibility rules

• Coaches -  Schedule and send out agenda for athletic department meeting

• Fiscal - Pay bills

• League - All-league fall coaches meeting and pre-season for winter coaches

• Pre-Season - Collect all eligibility information from winter sports athletes

• Pre-Season - Winter sports eligibility list on file

• Pre-Season - Announce first practice dates for winter sports

• Pre-Season - Schedule winter sports parents meeting

• Pre-Season - Finalize gym practice schedules for winter sports

• Pre-Season - Review all winter schedules for conflicts

• Pre-Season - Empty lockers and reassign for winter sports

• Pre-Season - Pre-season meetings with winter sports coaches

• Pre-Season - Send winter schedules to officials

• Pre-Season - Prepare winter schedules and rosters for league opponents

• Pre-Season - Review winter sports season guidelines

• Pre-Season - Share winter sports information with administration and coaches

• Pre-Season - Note deadlines for winter sports activities

• Pre-Season - Send all winter schedules to media

• Pre-Season - Contact ticket sellers

• Pre-Season - Tests for coaches who did not attend pre-season rules clinics completed?

• Program - Update website

• Program - Booster club meeting agenda – mail

• Program - Get league academic awards and sportsmanship awards submitted

• Program - Check winter tournament dates and look for school calendar conflicts

• Program - Rent gym if necessary for winter sports practices

• Program - Arrange audio/video equipment for parent night

• Program - Winter schedules to administrators for sign up of administration duties

• Program - Winter team pictures – contact coaches and photographers for dates

• Program - Prep sports programs – coach letters, rosters, schedules

• Program - Submit eligibility paperwork

• Program - Prepare agenda for winter sports parent night

• Program - Check on lost and found

• Program - Arrange for event management for winter home contests

• Post-Season - Arrange supervision for District/State events

• Post-Season - Inventory fall sports equipment and prepare for storage

• Post-Season - Review qualifying and state tournament information bulletins for fall sports

• Post-Season - Inform administration and coaches regarding post-season procedures

• Post-Season - Inform student body and press of plays, procedures and rules

• Post-Season - Send thank you notes to spouses of fall sports coaches

• Post-Season - Meeting with fall coaches for season evaluation, inventory and storage of equipment