August 2019
A.D. Reminders August 2019
Coaches - Contact Head Coaches to poll their assistants about attendance for CPR/First Aid Coaches - Update coaches education records and notify coaches of their current status Pre-Season - Find out eligibilty dates for Fall season Pre-Season - Review current State Handbook, noting changes Pre-Season - Plan for Rules Clinics for Fall coaches Pre-Season - Arrange for CPR/First Aid classes Pre-Season - Remind Head Coaches about Fall league coaches meetings Pre-Season - Contact police and ambulance for home football games Pre-Season - Contact announcement/timer/chain crew for home football games Pre-Season - Contact event manager for home football, soccer, volleyball contests Pre-Season - Contact team doctor for home football games and make sure they have schedules Pre-Season - Prepare Parent Night presentation Pre-Season - Prepare and/or complete JV and C schedules Pre-Season - Prepare “Season Arrangements” for coaches and schedule pre-season Coaches Meeting Pre-Season - Confirm picture dates with team photographer Pre-Season - Attend Parent Orientations Pre-Season - Process all fall athletic participants paperwork - check eligibility concerns Pre-Season - Prepare coaches contracts for out-of-building coaches Pre-Season - Discuss theft and facility “etiquette” with coaches Pre-Season - Discuss etiquette with spirit team(s) Pre-Season - Football home games - secure commitments from clean-up crews Pre-Season - Check with Athletic Secretary or consult paperwork and coaches to see if eligibility appeals are necessary for any transfer students Pre-Season - Arrange for transportation for away events Pre-Season - Send schedules to administrators and meet with them regarding game supervision Pre-Season - Review schedules and give athletic secretary reservation dates needed for overnight trips Pre-Season - Keys distributed to coaches Pre-Season - Review current casebook Pre-Season - Make sure lockers are ready to go with locks and paperwork for coaches Pre-Season - Contact insurance company for Certificate of Insurance for field use Pre-Season - Arrange for jamboree Fiscal - Pay bills Fiscal - Schedule meeting with ASB and Business Manager to review purchasing process Fiscal - Order equipment for winter sports Program - Report to school boad concerning the school’s interscholastic program for the year Program - Prepare Booster Club board meeting agenda Program - Update website Program - Arrange for AV needs for Parent Night Program - Check with student government for promo events Program - Schedule and send out agenda for any Athletic Department meetings Program - Prepare yearly calendar, note scheduled games, league and district meetings, SAT and ACT dates Prorgram - Send roster of all head, assistant and volunteer coaches to district office to ensure volunteer coaches are registered and cleared Program - Send maps to league members for game sites Program - Schedule picture day for local media Program - Review eligibility clearance - resident and academic rules prior to first competition Program - Schedule Team Picture Day
July 2019
Happy Independence Day! - A.D. Reminders July 2019
Family - Take family/vacation time or you will not get through the next year
Program - Have packets for fall registration online or send out
Program - Check dates for fall rules meetings and schedule with coaches
June 2019
Have a safe summer everyone!! - A.D. Reminders June 2019
Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage
Coaches - Make arrangements for summer coaches’ schools or clinics
Coaches - Remind coaches if they need coaching clock or certification hours
Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability
Fiscal - Turn in ASB budget to high school ASB secretary for next year
Fiscal - Notify all coaches of their budgets for next year
Fiscal - Check with vendors regarding outstanding purchase orders
League - Attend league meeting
Pre-Season - Send requests for fall sports officials association with schedules
Program - Weekly administrative meeting
Program - Schedule fall parents meeting
Program - Update school athletic code
Program - Faculty meetings
Program - Confirm all fall schedules
Program - Contact photographer to schedule fall team pictures
Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility
Program - Contact sports program advertisers for fall commitment
Program - See that job position openings are posted, interviews scheduled and hire coaches for following year
Program - Get the end of the year report ready for administration and board
Program - Present list of coaches for following year to the board for approval
Program - Coaches summer letters prepared and reviewed
Program - Write to all motels for next year’s tournaments reservations and confirm dates
Program - Confirm and schedule school physicals
Program - Send athletic code books to be printed for fall handout
Program - Schedule date for call coaches and parents meetings
Program - Schedule summer activities and facilities use: i.e. summer camps
Program - Review dates for district summer meetings
Program - Check with building administration and review dates for summer student activities
Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer
May 2019
A.D. Reminders May 2019
• Coaches End of year coaches meetings • Coaches Complete coaching clock hours or certification hours forms • Coaches Coaches review changes for student athletic handbook
• Fiscal Pay bills • Fiscal Confirm officials’ bills
• League Attend league meeting
• Program Update “social athletic code” • Program Weekly administrative meeting • Program Faculty meetings • Program Update website • Program Set “end of year” board presentation • Program Load next year’s schedules onto website and school calendar • Program Schedule and send out agenda for athletic department meeting • Program Confer with administration regarding enrollment plans for next year • Program Schedule date for spring sports all-league meeting
• Post-Season State tournament preparations • Post-Season Review qualifying and state tournament information bulletins for spring sports • Post-Season Inform administration and coaches of post-season information • Post-Season Inform student body of plans, procedures and rules regarding post-season play • Post-Season Meet deadlines and responsibilities in regard to post-season participation • Post-Season Prepare thank you letters for spring sports coaches’ spouses • Post-Season Prepare and schedule end of year coaches’ breakfast, dinner or meeting; show you appreciation • Post-Season Notify parents of physical date, site , cost, etc. for the coming year • Post-Season Confirm fall sports scheduling • Post-Season Confirm district playoff information, gate lists, supervisors, rosters • Post-Season Schedule spring sports banquet(s) • Post-Season Prepare for spring sports state tournaments
April 2019
A.D. Reminders April 2019
Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year
Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team
Program - Schedule physical dates with team physician for summer or call local clinics
Program - Handle rainout and weekly schedule
Program - Order flowers or gift for Administrative Day
Program - Set dates for summer maintenance work in gym
Program - Review basketball, wrestling, gymnastics scheduling for next year
Program - Contact park department with requests for fields for next year
Program - Review and set date for maintenance work on scoreboards over the summer
Post-Season - Submit state tournament information online for potential state participants
Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer
Post-Season - Finalize rosters, update scores and send picture for state tournament programs
Post-Season - Review league standings for possible ties for playoffs to qualifying events
Post-Season - Check for tournament dates and confirm motel reservations for state events
March 2019
A.D. Reminders March 2019
Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed Fiscal - Pay bills League - Attend league meeting Pre-Season - Make sure spring sports eligibility lists are completed and on file Pre-Season - Prepare schedules and handouts for parents’ night meeting Pre-Season - Arrange for audio/video needs for parents’ night Program - Weekly administrative meeting Program - Faculty meetings Program - Prepare eligibility paperwork Program - Schedule spring sport team pictures Program - Prepare spring sport programs, pictures, rosters, schedules, articles Program - Update website Program - Schedule and send out agenda for athletic department meeting Program - Confirm that individual practice rules have been met prior to first competition Program - Hold any spring eligibility hearings if necessary Program - Confirm all spring schedules with school calendar and review for conflicts Post-Season - Complete winter sports inventory, storage of equipment; order equipment Post-Season - Prepare thank you letters to winter sports coach spouses Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments
February 2019
AD Headlines February 2019
Coaches - Set all-league coaches meeting and spring pre-season league coaches meeting
League Attend league meeting
Pre-Season - Review all spring schedules and send transportation requests to transportation department
Pre-Season - Finalize spring sports schedules
Pre-Season - Remind spring sports coaches of spring rules clinics dates
Pre-Season - Send spring sports schedules to officials
Pre-Season - Assign keys to spring sports coaches
Pre-Season - Prepare indoor gym schedule for spring sports in case of rain
Pre-Season - Make plan for cancelling sport events when rain occurs. What is the deadline for
cancellation? Who needs to be notified? How is a contest rescheduled?
Pre-Season - Prepare spring sports season arrangements
Pre-Season - Empty and reassign lockers for spring
Pre-Season - Prepare parent night invitation and letter
Pre-Season - Prepare spring schedules to be handed out at league meeting –
avoid testing week if possible
Program - Weekly administrative meeting
Program - Faculty meetings
Program - Send request for spring sports officials association with schedules
Program - Set winter sports banquet(s) and spring parents sports meeting
Program - Review spring sports contracts, send copies to administrators
Program - Send spring schedules to administrators for sports supervision scheduling
Program - Schedule and send out agenda for any athletic department meeting
Post-Season - Review basketball league, district and state playoff information, including picture, up-dated
roster and team record. Send to local tournament manager and state tournament
Post-Season - Review league and district tournament sites and make transportation requests
Post-Season - Send district basketball tournament information to media
Post-Season - Prepare district and state paperwork due for swimming, basketball, wrestling,
gymnastics and bowling
Post-Season - Prepare for hosting games in winter post-season competition
Post-Season - Attend district and state contests
Post-Season - Meet with winter coaches for season evaluations, inventory and storage of equipment
Post-Season - Review qualifying and state tournament information bulletins for winter sports
Post-Season - Inform administration and coaches on post-season plans
Post-Season - Inform student body of plays, procedures and rules for post-season
Post-Season - Meet deadlines and responsibilities for post-season competitions
Post-Season - Schedule winter sports banquets
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